For decades now, lawyers have found themselves weighed down by mountains of files. Trudging boxes from place to place whenever there was an important deposition or trial was simply accepted as part of the job. Today, lawyers are finally crawling out from under all those boxes and freeing themselves from paper files.
With the advancement of mobile technologies and devices, more and more lawyers are going paperless in many facets of their day-to-day practices. Depositions should be no different. Exhibit Share from Veritext is a sophisticated tool that allows you to manage and introduce all your deposition exhibits in electronic form, maintaining clear organization in the process. If you’ve mastered “copy and paste” and “drag and drop”, you can use Exhibit Share. It’s time to lose the boxes and let technology make your depositions easier.
How Exhibit Share Works
Veritext’s Exhibit Share is a handy tool that allows you to electronically introduce and share exhibits with witnesses, other counsel, and anyone else attending your deposition, whether remotely or in person. With Exhibit Share, rather than boxes upon boxes of paper exhibits, the only thing you have to bring with you is your laptop or tablet.
Before your deposition, you simply upload your exhibits into Exhibit Share by dragging and dropping your files into a Private folder that only you can see. Here you can name and folder your exhibits, using whatever organization structure you want.
When you’re ready to start your deposition, Exhibit Share will send a secure link to the other participating attorneys. Everyone logs in on their own devices, where they will view the exhibits you introduce. Introducing exhibits with the Exhibit Share tool is simple – you just copy exhibits from your Private folder to the Introduced folder, making them immediately view-able and accessible to everyone who has logged in via the secure link. Sharing exhibits really is as simple as basic copying and pasting.
Need to add new exhibits on the fly as the testimony unfolds? No problem. You can upload as many new exhibits as you want simply by dragging and dropping them into Exhibit Share. The tool supports all file types, including PDFs, JPEGs, MPEGs, and others. You can invite an unlimited number of people to your deposition, and no special training is required to use the tool. Going paperless has never been easier.
The Benefits of Paperless Depositions with Exhibit Share
Going paperless at your next deposition can save you time, money, and unnecessary stress. Printing, scanning, and transporting documents is both expensive and time-consuming. When you have a deposition with lots of exhibits and several participating attorneys, those hours and costs quickly start to add up. Introducing exhibits through Exhibit Share, on the other hand, eliminates all those costs. A single electronic file is shared with all participants, no matter how many people are participating.
Exhibit Share also eliminates the stress that comes with everyone’s favorite guessing game of trying to figure out exactly how many copies of exhibits to bring. With paper files, it’s nearly impossible to achieve the exact right balance between too many and not enough. With Exhibit Share, the guesswork is gone. An unlimited number of copies of your electronic exhibits can be shared at your deposition.
Better yet, the hassle of lugging and maneuvering bulky boxes disappears, too. Your documents are clearly organized however you’d like, in a folder structure that you set up on a single screen in your device, not in a cascade of paper files spread across multiple boxes. No more boxes to carry, and no more scrambling to find where you put things inside them.
If you’ve been looking for a straightforward, secure, and stress-free way to switch to using electronic exhibits at your depositions, Exhibit Share from Veritext is the tool for you. A recognized industry leader in providing superior court reporting and litigation services, Veritext can help you get the most out of technology at your depositions. Contact us today to learn more about using Exhibit Share to go paperless at your next deposition.