How We Collect Personal Information
Personal information may be collected from those who access our websites in order to use our services. To ensure quality of service, there is certain information we may require, such as your name, address and phone number. Depending on the service we provide, for payment purposes we may also collect information about your credit card or bank account. Depending on the services you use, you may also provide to us personal information about:
- Your clients;
- Your employees;
- Any other interested parties in the business transaction.
The information we collect such as your name, your business address, your business email, your business phone number are used for the purpose of transacting business.
Other Ways We Collect User Information
Veritext may collect anonymous information from visits to our sites through the use of “web beacons”, which do not access your personal information, but rather allow us to count users who have visited our websites. This anonymous information is sometimes known as “clickstream data”. Veritext or its vendors may use this data to analyze trends and statistics to help us provide better customer service. If you do not want your transaction details used in this manner, see the paragraph below on cookies.
Cookies, which are packets of information sent from a Web service to a Web browser, are created for users who log in to our websites. The cookies do not store personal information beyond a user’s name and email address and are removed when the user leaves the site.
Veritext uses Web usage tracking software to log the IP address of each individual user. This information is used only to determine website usage, and at no time is there any attempt to associate these IP addresses with personally identifiable information such as names and addresses.
How We Use Personal Information
The information Veritext collects through its website may be used to contact you with information regarding our services, or to perform activities necessary to connect you with employment/engagement opportunities.
Veritext collects and uses personal information for the following purposes where necessary:
- To tell you about our products and services;
- To establish and maintain our business relationship with you;
- To provide records management, court reporting, or litigation support services;
- To communicate with you;
- To invoice you for the products and services you may use; or
- For the management and defense of legal claims and actions, compliance with court orders and other legal obligations and regulatory requirements, and as otherwise permitted or required by law.
Opt In / Opt Out
You have the choice at any time to refrain from providing personal information to Veritext. Please understand, however, that your choice not to provide certain information may limit or prevent Veritext from providing services to you.
Veritext collects the type of data viewed by some countries as “sensitive”. Your provision of this type of information will be voluntary, unless it is required by law. When collecting sensitive information, we will ask you to provide your consent to collect, store, and in some cases, transfer this data to third parties as required by law.
How We Share Your Private Information
Veritext does not disclose any personal information gathered from our website to persons outside of our company, except as described below.
Personal information provided to us in the ordinary course of our provision of services is disclosed to the parties normally expected to receive that information. For example, personal information disclosed to a Veritext court reporter during a deposition will be disclosed to counsel of record who requests a transcript of that deposition. Access to the data that is collected through our website is limited to authorized Veritext employees and companies that provide services (such as computer support) to Veritext, and to the parties to which we disclose the information as a customary part of providing our services.
Veritext provides court reporting and litigation services for corporations and law firms that operate in the U.S. (“Veritext Customers”). Because of this, personal information may be transmitted to, shared with, stored by, and processed by Veritext Customers, whether here in the United States or in other countries where they have operations. To the best of Veritext’s belief, Veritext Customers’ operations are governed by the same general privacy principles and security practices as Veritext.
Access to the data that is collected through our websites is limited to authorized Veritext staff employees and companies that provide services (such as computer support) to Veritext.
Veritext may release personally identifiable information if legally required to do so by law enforcement or other governmental authority, or under advice of counsel. We may also release personal information to protect the rights or property of Veritext, to prevent a crime or protect others from harm.
We may also send personal data to marketing companies who will then contact you to determine feedback and satisfaction with our services. These companies may also send you information on our services.
We will only provide these agents and suppliers with the personal information they need to deliver the service we have requested, and who have agreed to maintain the confidentiality of that information in accordance with this Policy.
Ensuring Accuracy & Removing Personal Records
Veritext makes every effort to ensure the accuracy of your records. We do not alter your information before sharing it with third parties.
You may contact us at any time to review the accuracy of the personal information you provide us, and if you find any errors, you have the responsibility to notify us so that we may have the correct information. It is your responsibility to keep your records with Veritext updated by notifying us by email at the address in this Policy. We will do our best to respond to all reasonable requests to update your data in a timely manner. Please note that the sensitive nature of our business may limit our ability to provide access to certain records if doing so may be unduly burdensome, infringe on the rights of others, or is prohibited by law.
If you wish to remove your record from our websites and end your relationship with Veritext, please submit your request via the Contact Us portion of our website.
Keeping Information Secure
Veritext realizes the importance of safeguarding personal information and has in place appropriate procedures to help ensure limited access to personally identifiable information. Veritext uses reasonable security measures to maintain the security of the personally identifiable information we may collect and process. We may use encryption, firewalls, password protection, and physical lock and key to help prevent unauthorized access to your personally identifiable information. We may also place internal restrictions on who in the company may access data to help prevent unauthorized access to your personally identifiable information. Despite our safeguards, the nature of the Internet is such that data may be intercepted by unauthorized third parties regardless of any security measure that may be in place. Therefore, in submitting personally identifiable information to our websites, you assume the risk of an unauthorized third party obtaining that information.
Registration on Veritext.com is not intended for persons under the age of 18.
Following Links to Other Sites
Veritext’s websites may contain links to other sites on the Internet. Veritext has no control over the personal data these other sites collect, and we strongly encourage you to review their privacy policies if you are concerned.
Updates to this Policy
California Consumer Privacy Act (CCPA)
If you are a California resident, the CCPA permits you to request information regarding the disclosure of your personal information. Pursuant to CCPA, Veritext does not share your personal information. See above for more information about our privacy and data collection policies. To make a request with regard to your personal information, you may contact us via email at: [email protected].
Effective: January 1, 2020.