The Veritext Virtual solution allows for multiple parties to participate in a remote proceeding using a web-based connection.
Find More Details About Attending A Veritext Virtual in Our Remote Proceeding Practice Guide

Yes. Within MyVeritext users can access the many portions of every case – all in one place. From taking and attending Remote Proceedings, to Exhibit Sharing, to Scheduling and Searching Transcripts and Exhibits, the tools and solutions you need are accessible in one centralized and secure location within a unique MyVeritext account.
Gain Access to MyVeritext

Check out our Remote Proceeding page for:

• Video Tutorials
• Getting Started Guides
• Security Measures
• Sample Remote Proceeding Notice Language
• Articles and More!

View our Remote Proceeding Practice Guide!

Links to connect to a remote session are distributed differently based upon your role.

Schedulers: Upon scheduling, the Noticing Party Scheduler is emailed a universal “Join Link” to the remote session with instructions to forward this link to all known participants.

Attorneys and Legal Teams: Any participant from a legal team, who has been listed by the scheduler as a participant, will receive an invitation with a link to connect to the session through MyVeritext. This link is sent both upon scheduling and 45 minutes prior to the session. As an additional convenience, participants from legal teams will also receive a universal “Join Link” from the noticing party scheduler.

Witnesses: Witnesses are emailed a “Join Link” two hours prior to the session. In addition, they may receive a universal “Join Link” from the noticing party scheduler. Either link may be used.

There are three ways to access your remote proceeding:

1) MyVeritext Web Portal: Veritext provides access to Remote Proceedings and our Exhibit Sharing solution within the MyVeritext web portal. Accessing your session through the MyVeritext web portal is the securest option and reduces the need for continuously searching for multiple emails with various meeting links. Need to Gain Access to Your MyVeritext Account

2) Noticing Party “Join Link”: Access for each remote proceeding is also emailed to the scheduler of the noticing party. The scheduler receives the universal “Join Link” and instructions to distribute the link to all known participants. Please contact the notifying party scheduler if you have not yet received this link.

3) Call Us: If you have further access questions please do not hesitate to contact us at:  remote@veritext.com or 855.440.4861.

The notifying party scheduler is the security gatekeeper of your remote session’s universal “Join Link”. It is their responsibility to ensure the link is distributed to the correct participants. If the scheduler provides a list of participants to the Veritext scheduling team, the listed participants will additionally receive a unique invitation with access to the session through MyVeritext. The remote session within MyVeritext becomes activated one hour before the proceeding. Listed participants will also receive a reminder about 45 minutes before the session.

Please contact the noticing party scheduler. They are the security gatekeeper for the remote session’s universal “Join Link”.

If you are having difficulty contacting the scheduler, you an reach our remote session team at: remote@veritext.com or 855.440.4861.

Upon the scheduling of your Veritext Virtual proceeding your witness receives an email explaining the necessary steps to connect to a Veritext Virtual proceeding. Two hours before the remote proceeding they will receive another email with direct connection instructions.

Additionally, the witness may receive the universal “Join Link” from the notifying party scheduler. Both of these connection methods will provide access.

Yes.  To use the above devices the mobile Zoom app must be downloaded prior to your session. If you are using a mobile device with Zoom and Exhibit Share, only one service may be viewable at a time. Zoom and Exhibit Share are not supported on a Chrome Book.

No. Often remote workstations limit access to webcams which result in connection errors.

MyVeritext, Veritext Virtual and Exhibit Share work on the latest version of Chrome, Safari, and Firefox.  They do not work with Internet Explorer.

Veritext relies on the office of the ordering attorney to provide participant information. The notifying party scheduler acts as the security gatekeeper when distributing the universal “Join Link” to participants.

If a participant calls and requests access (separate of information provided by the notifying scheduler) Veritext employs a validation process. This includes checking three data elements relative to the remote proceeding. Veritext reporters also validate and admit participants from established “waiting rooms” before the proceeding. Just as in an in-person proceeding, an attorney should alert the group if they notice someone who should be removed from the room or not admitted from a waiting room.

Waiting rooms are enabled so that participants can be authenticated before receiving access to the session. Waiting rooms, as well as breakout rooms, may also be used to allow parties to engage in a private conversation when necessary.

Veritext security protocols require that file transfer via the chat window is disabled. This transfer method risks potential transfer of corrupt or malicious files to your computer.

The videographer captures only the witness video. If an exhibit is displayed via screen share, then the witness is captured alongside the exhibit.

The videographer ensures that only the actual record is captured and preserved. They perform the necessary Read On to indicate when the proceeding is on and off the record. They superimpose the date and time on the recording.  They also produce the video in a format that is compatible with trial presentation tools and video synchronization.

If you have ordered Exhibit Share, you will need to conduct a one-time synch within your MyVeritext account. You will receive an email with instructions on how to set up your Exhibit Share account and then synch it to your MyVeritext account. Once you’ve synched your account, you will go to MyVeritext to use the tool.

You will receive an email from notify@egnyte.com to activate your account, follow the instructions and conduct a one-time synch by entering your new Exhibit Share credentials into the credential box within MyVeritext. Once synched you will have access to Exhibit Share for each proceeding thereafter within the MyVeritext interface.

Excellent! Sign into MyVeritext, click the Exhibit Share button on the top navigation and enter your Exhibit Share credentials into the pop-up window. You’re all set!

Yes. You can assign whoever you desire to control the Exhibit Share tool as you examine the witness; however, you will need to submit this person as a participant to the proceeding at least 48-hours in advance of the proceeding so that they may initialize and activate the Exhibit Share tool for their MyVeritext account.

You will access Exhibit Share through MyVeritext by clicking on the Exhibit Share button on the upper navigation bar.

Yes. Upon scheduling you will be sent a notification that includes a universal “Join Link”. Please forward this link to any known participants.

In addition, MyVeritext users who are listed as participants in your proceeding can also access the Veritext Virtual remote proceeding and the Exhibit Share solution within their MyVeritext account. MyVeritext an enhanced layer of security by conveniently providing access to every remote proceeding without the need to search for join links.

*If your firm has requested High Security Client status, then access to remote proceedings through MyVeritext will be mandatory for all participants except the witness. Access through MyVeritext provides a deeper layer of password protected security.

Please review our Sample Deposition Notice Language for Remote Proceedings. If you must use a link, please use www.myveritext.com as all remote proceedings can be accessed through this site.
*Please note we do not provide legal advice.

• After scheduling, you will receive a notification that includes the universal “Join link” for all parties that will participate in the session.
• As the session gatekeeper, you are required to send or forward this link to all participants.
• Additionally, if you have provided a list of participants to the Veritext scheduling team, participants will also receive a direct invitation to the session.
• If the proceeding requires Exhibit Share, a separate email will be sent with instructions to setup an account and conduct a one-time synch of the Exhibit Share account within MyVeritext.
• Our team will be available to troubleshoot and answer any questions before and during the proceeding. They will also monitor the connection and assist in restoring it if needed. We also have Concierge Tech Support available that is highly recommended for first-time users and complex cases.
• For questions contact: remote@veritext.com | 855.440.4861
• Helpful Resources:
  Remote Proceeding Practice Guide
  veritext.com/remote (Includes Video Tutorials and Sample Notice Language)
  Remote Proceeding Guides

Yes.

If you have provided your name, email, phone number, firm name and firm address as a participant to the Veritext scheduling team, you will receive access to the remote proceeding within your MyVeritext account on the Live Sessions page.

No. To have one account accessible by more than one member of your firm is against security and data protocols at Veritext.

No. Direct access links are unique to a proceeding at a specific date and time. If you reschedule, a new link will be issued and need to be redistributed to the participants. Alternatively, the session can be accessed by signing on through MyVeritext – which eliminates potential confusion that could occur from multiple links issued from rescheduling.

No. The Noticing Party Scheduler is the security gatekeeper to your remote session and has been issued a universal “Join Link”. Please contact them for the “Join Link” if you have not received it.

Access to your session is also available via MyVeritext. MyVeritext provides an additional layer of security and the following complimentary benefits:

• Ability to Join Every Veritext Virtual Proceeding from One Place
• Connection to the Exhibit Share Solution
• Access to Search, View and Download Transcripts and Exhibits

You can expect to receive two emails upon the scheduling of your proceeding.

• The first email requests and requires you to conduct a local speed test on the equipment that you plan to use the day of the proceeding, as well as connect with the Veritext Virtual staff for a more in-depth equipment test.
• The second email will arrive two hours before your proceeding with instructions on how to join the proceeding. We recommend arriving thirty minutes to an hour before the start time of your proceeding.